If the list of users grows too large, we recommend using an MCommunity group to help manage permissions. We recommend only sharing your files with those who need them.

General access: Grant access to anyone with the file link.

People with access: Grant access to specific individuals you want to collaborate with on the file.

There are two methods to share content within Google Drive: Important: Only individuals who own U-M content should fully control who can access it. This document provides best practices for sharing files and folders in Google Drive. You are responsible for appropriately sharing data with only those who should have access to it.

This is especially true when collaborating with people outside of U-M.

ITS recommends using caution when you choose permissions for your files and folders in U-M Google Drive to ensure the privacy and security of university data. When you share from Google Drive, you can control whether people can edit, comment on, or view your file.

Sharing Externally to Collaborators Without Google Accounts.

Google drive share